21 April 2021
Microsoft Exchange vs Outlook: what are the differences?

Microsoft Exchange vs Outlook: what are the differences?

Microsoftis one of the most popular email providers. Users Outlook or Exchange Online They can receive a Microsoft e-mail account through. While Outlook is a good email client on its own, Exchange Online subscriptions have many useful features for businesses.

Microsoft Exchange with Outlook What are the main differences between? The answer to this question is important for you to choose the right option for your business. Also a productivity suite that includes an Exchange Online subscription Microsoft 365 Business Standard We will also summarize the additional tools available in the version.

Main differences between Microsoft Exchange and Outlook

Upgrading to an Exchange Online subscription gives you access to a number of features that cannot be used with a free Outlook email account. With Plan 1, you get 50 GB or up to 100 GB of storage. With Plan 2, you get unlimited archive storage. In addition, their users can store their entire email history without worrying about running out of space.

Outlook gives you the option to create and manage groups. Exchange Online, on the other hand, comes with much deeper tools for collaboration and team organization. Administrators can create and share resources, people, or subgroups. They also have full control over individual and team permits.

Additionally, Exchange Online Plan 2 offers an additional layer of security through data loss prevention. In addition to preset policies provided by Microsoft, you can use the policies of independent vendors so you can develop your own based on your brand’s unique needs and priorities.

Microsoft 365 makes it easy to link email addresses to a private domain. However, this feature is not available with Exchange Online. Custom email addresses can make your brand look more professional, especially compared to regular @ outlook.com.

Efficiency comparison of Exchange and Outlook system

Exchange Online provides many more tools than Outlook alone. Users can access this system through Outlook. You can access the Outlook client online via mobile apps on iOS and Android devices. A desktop application is also available for Microsoft 365 users.

On the other hand, the Exchange admin center can be much more intimidating for new subscribers. This dashboard contains all the tools you need to manage the email your organization hosts. However, it will take longer to get used to its features and options.

However, when it comes to security, Exchange goes beyond Outlook. Although Outlook only filters unsolicited emails to the Junk folder, Exchange Online Protection is much more flexible. Administrators can effectively filter messages based on corporate policies or government regulations to ensure compliance across the organization.

Finally, Exchange Online allows subscribers to send messages larger than those supported by Outlook. Outlook limits the total size of individual messages to only 20 MB, compared to 150 MB for Exchange Online. Note, however, that large attachments may be blocked by the recipient’s email client.

Comparison of support system

Microsoft Support contains numerous in-depth articles on a wide variety of common issues for Outlook, Exchange Online, and many other platforms. You can also post questions to the relatively active support community.

Live support can be reached on a 1-800 number or via the live chat interface. This feature is also available for both Outlook and Exchange Online users. But unfortunately, the website does not list any hours or estimated waiting times for free users. 365 Business subscribers get access to 24/7 phone and web support.

Price and plan comparison

Exchange Online subscription sometimes “Outlook for BusinessSince it is marketed as “, Microsoft‘s brand is uncertain. That said, the Outlook app itself is completely free. Like any other email provider, Outlook allows users to send and receive emails. However, free users are limited to 15 GB of email storage.

Exchange Online subscriptions, 50 GB It starts with the storage space. It comes with basic tools like calendar / contact sharing and inbox management. Included in Plan 1, these features start at $ 4 per user per month with annual commitment.

Plan 2 at $ 8 per user per month adds several advanced features including data loss prevention and hosted voicemail. Increases the primary mailbox storage limit to 100 GB. In addition, Plan 2 provides unlimited storage space via On-Site Archive.

Microsoft 365 Business Standard subscriptions are available for $ 12.50 per month. This plan includes all the features in Plan 1, 1 TB of file storage and Word , Excel and Microsoft Teams Includes access to other applications such as.


Microsoft Outlookprovides more than enough tools for many individuals and small businesses. But there is no doubt that Exchange Online has a wider range of features. Whether these tools are worth the cost depends on the size of your business and your email needs.

Extra storage space, 24/7 support, personalized e-mail addresses and data loss prevention, Exchange Onlineare just a few of the advantages of. Given that plans start at just $ 4 per user per month, Exchange Online is a great option for any business that isn’t satisfied with Outlook’s features or storage limit.

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